Clients
The Metrofiler believes that its services outlined (see
Services section) will be needed by both the public and private sectors of the economy, MDAs, as well as small, medium and large enterprises alike.
Our customers include companies in the following industries:
Legal
Financial Services
Corporate
Healthcare
Insurance
Government Agencies
Because we know the value and importance of records, whether in hardcopy formats or electronic formats, computerized and electronically imaged records, we protect them with state-of-the-art security systems including ionization, smoke and heat detectors, motion and body heat sensors, digital key pads and a fully monitored water sprinkler system.
We further ensure the security of your records and information by releasing it only to persons authorized by the client.
By availing itself to our services, the client stands to achieve immense benefits. Some of these benefits include: cost saving on space and ersonnel, convinience, relative security.
Paper/Physical File Management:
Some of the advantages to be derived here are:
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Quick retrieval and easy access to records.
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Comprehensive query reports on the status of records in the manner stored. This means tracking becomes easy.
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The physical records handled by The Metrofiler stand to be well arranged and organised through our bar coding technology and are assured of being held in a neat environment akin to the stack of boxes in the attached photograph.
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Relative security is assured for records in our custody.
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There is a moral check against “sitting on records”, since it will be easy to trace to culprits.
- Metrofile issues independent representation letters to third parties regarding its client’s document management practices.
Electronic Records Management:
Some of the advantages to be derived here are:
- Reduction in cost and avoidance of misfiled documents
- Providing faster search and retrieval of documents
- With the Metrofiler’s application, the client stand to reduce the amount of physical space used to store documents, such as file, cabinets, boxes and shelving
- There is improved efficiency in storage, retention and disposition of records
- Detailed reports of which records are eligible for transfer, accession or destruction could be derived
- Audit trails to track all system activity and the entire life cycle of records could be made available
- Information is stored in one central, secure repository
- Relative security is assured
- Built-in protocols restricting unauthorised access
- Tightly integrated with MS Office
- Authorised users have access over LAN, WAN or internet
- Reduction – a secure way to electronically “black – out” sensitive information that is not relevant to all users
- Ability for users to mark up documents with notes and annotations
- Workflow – ability to assign document review task to other users
- Version control makes it much easier to find the current version of commercial agreements that need to be manage